Back to Blog

Using a Virtual Data Room for Common Business Situations

post image

Utilizing a virtual data room can be beneficial in a variety of business scenarios. This article examines some of the most common scenarios that are associated with the use of this tool.

Mergers and Acquisitions

Often times, the process of completing the merger or acquisition demands companies to look over a huge number of documents. These documents are classified as confidential and must be stored safely. Virtual data rooms offer an easy method for companies to review and access these documents without having pay for an actual space, hire security personnel, or pay travel expenses for potential buyers who want to look over the documents.

Life science companies

In various processes, pharmaceutical, biotech and medical device companies often need to share sensitive documents with external parties. This includes sharing intellectual property, design specifications, product plans, and marketing strategies. Virtual data rooms provide an encrypted platform for these kinds of collaborations, which can speed the decision-making process.

Insurance claims

In the case of active insurance claims, it is necessary for parties to collaborate on confidential documents and reports. The use of a virtual room allows these teams to work together on the same documents and easily share them. It also shields sensitive information from unauthorised access. A VDR also has auditability capabilities, which track the files that users have looked at and how long. This is useful for measuring interest or identifying the possibility of problems. Additionally, some VDRs offer redaction functions that black out certain areas of files so personally-identifiable information stays private.